1) Perform accounting function for Vithey Microfinance Prepare related financial documents such as payment voucher, journal voucher for company book keeping at head office. Review the correctness or reasonability of the GL accounts posting to core-banking system. Prepare and update finance related forms. Prepare fixed asset listing and depreciation schedule for head office and review branch’s asset listing & depreciation schedule. Review the suspense/error accounts whether they have balance and make adjustment if needed. Provide technical support to branches for accounting related transactions, give advice & assist on adjustment issues, and other accounting related tasks as required. 2) Perform financial related function for Vithey Microfinance: Check the correctness of the data used for preparing reports and summit report to stakeholders. Verify the reports which generated by core-banking system and prepare monthly, quarterly, semester and yearly reports and prepare compliance certificates for related stakeholders. Assist manager to control budget plan for head office, branches & consolidated budget. Prepare financial statements by branches with allocation of all expenses to reflect the actual performance of all branches. Prepare financial ratios and financial covenants as required by stakeholders. Prepare tax related documents & reports and responsible for monthly, quarterly, and yearly declaration of tax to government tax authority. Provide technical support to branches for financial related transaction related and issues and other finance related tasks as required. 3 ) Perform treasury functions as follow: Funds Management Responsible for consolidating cash projection report for head Office, branches and consolidated reports. Responsible for ensuring effective and efficient use of fund and prepare for fund transfer transaction to branches. Daily management short-term investments, includes verify processing all cash transaction, review daily cash reporting and recommending for funding/investment decisions. Monitor the compliance of policies and procedures. Verified bank’s settlements function Monitoring available balance in the bank’s current/saving accounts and ensuring availability to meet drawings. Monitoring all wires and immediate debits to the bank’s accounts. Review monthly reconciliation of bank accounts, inter-branch accounts and main cash accounts. Coordinate with related banks and financial institutions in order to maintenance good relation for maximizing business benefits. Funding Management Responsible for facilitating in making contracts and loan repayment schedule of Vithey to creditors. Verified accrued interest calculation and prepaid expense report that related to borrowing. Monitoring invoice payment to creditors and follow up payment settlements. 4) Participate in developing of finance, accounting and treasury policy procedure and instruction to accomplish financial objective/company vision. Discuss and share current financial/accounting issues and find solution. Assist supervisor/manager for preparing or amendment of policy or procedure if needed. Ensure employees are well-understood to policy and procedure. 5) Documentation both hard and soft copy tidily for ensuring all accounting files are well maintained and good visibility of accounting documents for authorized persons. Responsible for filing financial/accounting documents in appropriate condition. Verify the correctness and completeness of financial/accounting documents before submitting to get approval. Ensure the appropriate storage of soft copy of all financial/accounting documents. 6) Personal and team capacity development: Actively participate in professional up-grading courses as required. Be an active learner. Play an active role in seeking out and participating in learning experiences. Ensuring the team members can do their tasks and be able to accomplish with the requirements and deadline. Sharing and coaching frequently in order to strengthen a high productive team work. 7) Other tasks assigned by managers as needed.
Keeping record, filing, updating information and documents Photocopying, Drafting and correspondence of office letter/memo Buying, arranging and monitoring to office necessary things. (Cleaning material, kitchen ware, phone bill, Stationery and other necessary things). Inventory and stock control of Admin Department Arranging the maintenance of office, machinery, building, Furniture (Aircon, Copier, Generator, Motor Pump, etc) Logistics and Administration support new branch setup People Management to Admin Team (Driver, Janitor and Security). Coordination and Cooperation with other departments in time. Supervise Vehicles (Car & Motorbike) controlling and maintenance Quotation and procurement process for office furniture and equipment Engagement of relevant Government Offices To take any other relevant duties as assigned by superv